Position Control Reports


At the beginning of a new position reporting year, the number of FTE budgeted on each fund in that year’s annual budget creates the beginning authorized level. The position control reports below compare each month’s payroll with authorized FTE levels.  The reports are updated monthly and are usually available 10 to 14 days into the new month.

UW System Position Management Reporting Summary 


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Position Control Reports

Please note: As of 3/12/19, these reports were updated using a modern programming language. If you have trouble accessing the reports or encounter any programming bugs, please send a email Andrew Johnson (Andrew.Johnson@wisc.edu).

Requesting New Positions on Funds 128, 131 or 136

State Statute grants the Board of Regents and the Chancellor of the University of Wisconsin-Madison authority over the creation and deletion of non-GPR positions. We are required to report annually on program and segregated revenue funded positions created and abolished in the previous year with their funding source. That information is forwarded to UW System Administration, the Department of Administration and the Legislature’s Joint Finance Committee. As such, it remains in our best interest to manage this flexibility wisely. FTE planning should primarily take place in the budget process.

Units requiring modification to authorized fund 128, 131 or 136 FTE levels should request changes through the Budget Office by submitting a completed request form, accompanied by a brief but descriptive narrative that provides an overview of the changes and how it will impact FTE levels. Approved requests will lead to an adjustment to your allocated FTE totals in the Planning Allocation System.

Click here to request additional FTE

Sample FTE Request Form