At the beginning of a new position reporting year, the number of FTE budgeted on each fund in that year’s annual budget creates the beginning authorized level. The position control reports below compare each month’s payroll with authorized FTE levels. The reports are updated monthly and are usually available 10 to 14 days into the new month.
Position Control Reports
- Position Control Report
- Position Control Monthly Summary Report
- Position Control Monthly Summary Excel Report
- Student Assistant Position Control Report
- FTE Position Control Month-to-Month Report
The table to the right is updated to provide information on the payroll source and report availability.
Month Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Payroll Source 7B 8B 9C 10B 11B 12B 1B 2B 3B 4C 5B 6B Available Yes Yes
Requesting new Positions Funded by Program/Segregated Revenue
State Statute grants the Board of Regents and the Chancellor of the University of Wisconsin-Madison authority over the creation and deletion of non-GPR positions. We are required to report annually on program and segregated revenue funded positions created and abolished in the previous year with their funding source. That information is forwarded to UW System Administration, the Department of Administration and the Legislature’s Joint Finance Committee. As such, it remains in our best interest to manage this flexibility wisely. FTE planning should primarily take place in the budget process.
Units requiring modification to authorized fund 128 or 136 FTE levels should request changes through the Budget Office by submitting a completed request form, accompanied by a brief but descriptive narrative that provides an overview of the changes and how it will impact FTE levels. Approved requests will lead to an adjustment to your allocated FTE totals in the Planning Allocation System.